Vendors
Onboard, verify, and manage every supplier in a single directory — with masked tax IDs and clear status.
- Self-serve onboarding
- EIN / tax-ID masking
- Pending → Active review
New Audit-ready approval workflows
Modern procure-to-pay for finance teams
Onboard vendors, raise purchase orders, process invoices, and execute payments — with multi-step approvals and a complete audit trail. One calm workspace instead of spreadsheets and email threads.
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Dashboard
N Northwind Trading
AL
Welcome back, Ada!
You are Admin of Northwind Trading. Signed in as ada@northwind.co.
Vendors
128
Purchase Orders
64
Invoices
39
Payments
21
Payables — billed vs paid
BilledPaid
Payment status
Paid 64%
Scheduled 18%
Pending 12%
Trusted by finance and procurement teams at growing companies
Northwind
Halvorsen
Meridian
Bridgepoint
Cedar & Vale
Quill
One platform, end to end
Everything procure-to-pay, in one calm workspace
From the first vendor invite to the final payment, BotdoPay keeps every step — and every approval — in one place your whole team can trust.
Purchase Orders
Raise POs with line items, route them through multi-step approval, and receive against them.
- Line-item detail
- Multi-step approval
- Goods receipt
Invoices
Match invoices to their PO and receipt, flag exceptions, and queue approved bills for payment.
- 3-way matching
- Exception flags
- Approve to pay
Payments
Schedule and execute payments to vendors, then track them from scheduled to paid — never lose a bill.
- Scheduled runs
- Status tracking
- Payables reporting
The approval lifecycle
Every purchase order, on the record
BotdoPay moves each PO through a fixed, auditable lifecycle — so everyone knows exactly where a request stands and who signed off.
1
Draft
A requester builds the PO with line items and accounts.
2
Submitted
Sent into the approval queue for review.
3
Approved
A manager signs off; the vendor is notified.
4
Received
Goods or services are received against the PO.
5
Closed
Matched, paid, and archived to the audit log.
∞
Logged
Every transition kept in an immutable trail.
Vendor management
A single source of truth for every supplier
Keep your whole supplier base — status, terms, and tax details — in one searchable directory. Filter by status, drill into a vendor's full history, and keep PII masked until it's needed.
- Filter by Pending, Active, Inactive, or Rejected
- Human-readable IDs like V-0007
- Tax IDs masked by default, reveal on demand
Vendors
All 128
Active 96
Pending 12
| Vendor | ID | Status | Open payable |
|---|---|---|---|
| Atlas Office Supply | V-0007 | Active | $12,480.00 |
| Beacon Logistics | V-0012 | Active | $8,210.50 |
| Cobalt Print Co. | V-0019 | Pending | $0.00 |
| Delta Cloud Services | V-0024 | Active | $34,900.00 |
| Everline Freight | V-0031 | Rejected | $0.00 |
Approvals & control
Spend gets approved before it happens
Route purchase orders through the people who need to sign off, with role-based permissions that match how your finance team actually works. Nothing slips through, and every decision is recorded.
- Multi-step approval routing
- Admin, Manager & Clerk roles
- Review queue on the dashboard
Open approvals
3 awaiting
| PO | Vendor | Status | Amount |
|---|---|---|---|
| PO-1185 | Delta Cloud Services | Submitted | $34,900.00 |
| PO-1184 | Atlas Office Supply | Submitted | $2,140.00 |
| PO-1182 | Beacon Logistics | Approved | $8,210.50 |
| PO-1179 | Quill Paper Co. | Received | $1,025.00 |
| PO-1174 | Meridian Tooling | Closed | $16,300.00 |
Built for finance
Controls and an audit trail you can stand behind
BotdoPay is a multi-tenant, back-office system designed for the people who answer to auditors. Security and traceability aren't add-ons — they're the foundation.
Complete audit trail
Every approval, edit, and payment is recorded with who, what, and when — an immutable log your auditors will love.
Role-based access
Admin, Manager, and Clerk roles scope what each teammate can see and do — separation of duties, enforced.
PII masked by default
Tax IDs and sensitive vendor data stay masked until an authorized user reveals them — protected, not exposed.
Multi-tenant isolation
Each organization's vendors, POs, and accounts are fully isolated — your data never mingles with anyone else's.
Single sign-on
Sign in with Google so access follows your existing identity provider — no extra password to manage.
Responsive by requirement
Approve a PO from your desk or your phone — every screen works down to 375px, no compromise on mobile.
$1.83M
Payables managed per org
6
Stages, fully auditable
3
Roles, separation of duties
375px
Works down to mobile
Bring your procure-to-pay into one place
Start a free 14-day trial and onboard your first vendors today. No credit card, no sales call required.
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